Our Privacy Promise
Your privacy and the confidentiality of your business records are important to us. Information and the analysis of information are essential to the business of insurance and critical to our ability to provide to you excellent, cost-effective service and products. We understand that gaining and keeping your trust depends upon the security and integrity of our records concerning you. Accordingly, we promise that:
- We will follow strict standards of security and confidentiality to protect any information you share with us or information that we receive about you;
- We will verify and exchange information regarding your credit and financial status only for the purposes of underwriting, policy administration, or risk management and only with reputable references and clearinghouse services;
- We will not collect and use information about you and your business other than the minimum amount of information necessary to advise you about and deliver to you excellent service and products and to administer our business;
- We will train our employees to handle information about you or your insurance for personal, family and household purposes, in a secure and confidential manner and only permit employees authorized to use such information to have access to such information;
- We will not disclose information about you or your business to any organization outside of affiliated insurers of your policies or affiliated insurers, agents, brokers or producers involved in transactions relating to your personal family and household insurance needs or policies. We will not disclose personal information to third party service providers unless we disclose to you our intent to do so or we are required to do so by law;
- We will not disclose medical information about you, your employees, or any claimants under any policy of insurance, unless you provide us with written authorization to do so, or unless the disclosure is for any specific business exception provided in the law;
- We will attempt, with your help, to keep our records regarding you and your personal lines insurance business complete and accurate, and will advise you how and where to access your account information (unless prohibited by law), and will advise you how to correct errors or make changes to that information; and
- We will audit and assess our operations, personal and third party service providers to assure that your privacy is respected.
Collection and Source of Information
We collect from a customer or potential customer only the personal information that is necessary for (a) determining eligibility for the personal lines insurance for personal, family and household purposes sought by the customer, (b) understanding the requested insurance, (c) administering the insurance obtained, and advising the customer about our personal lines insurance and services. The information we collect generally comes from the following sources:
Submission - During the submission process, you provide us with information about you and your personal lines insurance, such as your name, address, phone number, e-mail address, and other types of personal identification information;
Quotes - We collect information to enable us to determine your eligibility for the particular insurance product and to determine the cost of such insurance to you. The information we collect will vary with the type of insurance you seek.
Transactions - We will maintain records of all transactions with us, our affiliates, and our third party service providers, including your insurance coverage selections, premiums, billing and payment information, claims history, and other information related to your account.
Claims - If you obtain insurance from or through us, we may maintain or have access to records related to any claims that may be made under your policies. The investigation of a claim necessarily involves collection of a broad range of information about many issues, some of which does not directly involve you. We will share with you any facts that we collect about your claim unless we are prohibited by law or by an attorney/client work product privilege from doing so. The process of claim investigation, evaluation, and settlement also involves, however, the collection of advice, opinions, and comments from many people, including attorneys and experts, to aid the claim specialist in determining how best to handle your claim. In order to protect the legal and transactional confidential and privileges associated with such opinions, comments and advice, we will not disclose this information to you; and
Credit and Financial Reports - We may receive information about you and your business regarding your credit. We use this information to verify information you provided during the submission and quote processes and to help underwrite and provide to you the most accurate and cost-effective insurance quote we can provide.
Retention and Correction of Personal Information
We retain personal information only as long as required by our business practices and applicable law. If we become aware that an item of personal information may be materially inaccurate, we will make reasonable effort to re-verify its accuracy and correct any error as appropriate.
Storage of Personal Information
We have safeguards and contingencies for those safeguards in place to protect vital data and electronic or paper files containing such personal information.
Sharing / Disclosing of Personal Information
We maintain procedures to assure that we do not share personal information with an unaffiliated third party for marketing purposes unless such sharing is permitted by law. Personal information may be disclosed to an unaffiliated third party for necessary servicing of the product or service or for the other normal business transactions permitted by law.
We do not disclose personal information to an unaffiliated third party for servicing purposes or joint marketing purposes unless a contract containing a confidentiality/non-disclosure provision has been signed by us and the third party. Unless a consumer consents, we do not disclose "consumer credit report" type information obtained from an application or a credit report regarding a customer who applies for a financial product to any unaffiliated third party for the purpose of serving as a factor in establishing a consumer's eligibility for credit, insurance or employment. "Consumer credit report type information," means such things as net worth, credit worthiness, lifestyle information (piloting, skydiving, etc.) solvency, etc. We also do not disclose to any unaffiliated third party a policy or account number for use in marketing. We may share with our affiliated companies information that relates to our experience and transaction with the customer.
Policy for Personal Information Relating to Nonpublic Personal Health Information
We do not disclose non public personal health information about a customer unless an authorization is obtained from the customer whose nonpublic personal information is sought to be disclosed. However, an authorization shall not be prohibited, restricted or required for the disclosure of certain insurance functions, including, but not limited to, claims administration, claims adjustment and management, detection, investigation or reporting of actual or potential fraud, misrepresentation or criminal activity, underwriting, policy placement or issuance, loss control and/or auditing.
Access to Your Information
Our employees, employees of our affiliated companies, and third party service providers will have access to information we collect about you and your business as is necessary to effect transaction with you. We may also disclose information about you to the following categories of person or entities:
- The insurers represented by RPS providing your personal, family, and/or household insurance;
- Your independent insurance agent or broker involved with your insurance;
- An independent claim adjuster or investigator, or an attorney or expert involved in a claim involving your insured;
- Persons or organizations that conduct scientific studies, including actuaries and accountants;
- Finance companies financing premiums on your personal, family and/or household insurance obtained through RPS;
- An insurance support organization;
- Another insurer if to prevent fraud or to properly underwrite a risk;
- A state insurance department or other governmental agency, if required by federal, state or local laws; or
- Any persons entitled to receive information as ordered by a summons, court order, search warrant, or subpoena.